iPad Security Tips Your Employees Need to Know

The iPad is a very useful tool for work thanks to a host of features and capabilities, so good, in fact, that some may even completely ditch the laptop and use the tablet instead for enhanced productivity.

But using the iPad comes with certain risks. The first thing companies need to pay attention to is data security. Employees who bring their own device to work may not be aware of the risks involved in checking emails or accessing files from their iPads. That’s why companies need to implement proper mobile device management strategies

Employees, listen up. You don’t need to be IT-literate to prevent a security breach. You just need to be more mindful of the way you use your device for work. Here are 10 tips to keep your iPads secure.

Set up a passcode.

The simplest way to protect an iPad is to use a password. This will prevent unauthorized person from accessing data in the event it’s lost or stolen. Go to Settings > General > Passcode Lock. By default, the passcodes are 4-digit characters. For increased protection, turn off this Simple Passcode option. Enter the 4-digit passcode first and then pick a longer (and stronger) password. Here’s a helpful article on creating super-strong passwords.

Turn on the Auto-Lock feature.

This automatically locks the iPad after minutes of inactivity. For better security, set the iPad to lock between five and ten minutes, so that no one can access data if you accidentally leave it somewhere, but you won’t get frustrated having to retype it if you leave it for a moment or two.

You can toggle the function and modify it by going to Settings > General > Auto-Lock.

Disable Bluetooth.

Since Bluetooth allows devices to easily connect with each other, the risk of exposing critical information to unauthorized users is high. Most people don’t even pay attention to this and leave it on for long periods of time. In 2006, a study by the Kapersky Lab reviewed the vulnerability of Bluetooth devices in public places. It found that more than 1,000 devices are in visible-to-all mode, meaning they’re ready and waiting for any device to connect with them.

Turn Pop Up Blocker on. Pop ups usually contain ads that are annoying and restrict navigation in a certain web page. Most users turn off pop ups to eliminate ads and have a better time browsing websites. But pop ups began containing malicious codes that can harm devices, like computer viruses and spyware.

To do so, go to Settings > Safari > Block Pop-ups and then turn it on.

When Connecting to the Internet

Secure Safari settings.

Turn off the AutoFill feature so Safari doesn’t store your usernames and passwords. At first glance it seems like a good choice to enable the feature since it automatically fills up forms, making it easier for you to access your accounts, but that puts you at risk of getting hacked. You should also turn Fraud Warning on, so that Safari can issue a warning when you’re about to visit a fraudulent website.

Do not connect to unsecure wireless networks.

Avoid open Wi-Fi in public places. Most of these networks are unsecured, leaving you susceptible to attacks. Any information you transmit can be intercepted by hackers. That can result in stolen passwords, or worse.

In general, it’s best to stay away from public Wi-Fi connections because these are not protected networks. If you do need to connect to them, limit your activities. Don’t shop online or check your online bank accounts. Wait until you have a secure connection.

Use virtual private networks (VPN).

Accessing company data when you’re out of the office can be risky when the only available connections are Wi-Fi networks in public places. This puts your job at risk. A VPN will let you do your job securely. This encrypts all data you send and receive, averting any chance of hacking. Using one also lets you access filtered content even if you’re in another country, which is perfect when traveling for business.

You can learn more about VPNs in this post.

Restrict iPad capabilities.

This is very important especially when other people use your iPad. Restrictions ensure that they can’t modify your device or access certain information. This feature isn’t just useful for work; it’s also great for parents who want to monitor and control their kids’ iPad usage.

Go to Settings > General > Restrictions and click Enable Restrictions. Enter the passcode and then toggle the apps you want to restrict.

When You Misplace or Lose Your iPad

Enable Find My iPad.

This feature comes very handy in case you lose your iPad. If you misplaced it at home, you can set off an alarm that runs for two minutes. In case the device is completely lost, you can send a message to whoever finds it and simply ask them to return it to you. They can’t use it because they need the passcode. The device will lock for good after 10 failed attempts. If things go from bad to worse, you can simply wipe the iPad.

Here’s a more detailed instruction on locating a lost iPad.

Get MobileMe.

MobileMe is a service provided by Apple that lets you sync, back up, and secure information. It can also be used to restore data. It also lets you locate and remotely wipe all data when there is no way you can get it back.

The Best Way You Can Secure Your iPad

The single most effective way to secure your iPad is to keep an eye on it. There’s no way unauthorized people can gain access to critical data as long as it is in your hands. As much as possible, don’t let others use it, especially if it’s mainly used for work. If you can do that, most security concerns will remain a myth to you.

Need help with managing your devices? Greenlight can help you implement reliable mobile device management strategies that your employees can easily understand.